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Records Management

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Ensuring proper collection, preservation, and safeguarding of federal records is the responsibility of _____.

Unit Commanders
Unit Records Managers
Base Records Managers
All Department of the Air Force Personnel (military, civilians, contractors)

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Which statement is NOT true as it pertains to maintaining an effective records management program?

It's used to preserve our nation's history.
It assists with mission planning and operations
It allows for informed decision making at all levels within the chain.
Individuals cannot be held liable for records not properly maintained/disposed of.

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Which of the following documents are considered a record?

Routing Slip
Air Force Times
CMSAF Post on Twitter
Signed Appointment Letter
Selfie with the First Sergeant
AF Achievement Medal with Order Number

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This type of document is created or received during peacetime, wartime, or contingency operations and once released it cannot be altered.

Draft
Record
Non-Record
Personal Record

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Which of the following statements most accurately describes a permanent record?

Destroyed after a specific time period
Has enduring historical value
Held anywhere from 1 day to 100 years
Kept forever
Transferred to National Archives for preservation
The vast majority of Air Force records

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Emergency Operating records and Legal and Financial Rights records are considered _____.

Non-Records
Essential Records
Temporary Records
Operational Records

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Which of the following shows the record lifecycle phases in the appropriate sequence?

Creation, Maintenance and Use, Disposition
Maintenance and Use, Creation, Disposition
Disposition, Creation, Maintenance and Use
Maintenance and Use, Disposition, Creation

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To be considered an official record the document must be _____.

drafted and routed
filed, used, or printed
signed, approved, or relesased
retrieved, disseminated, or duplicated

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An action that requires you to search for information and prevent it from being destroyed until the freeze is lifted is known as a _____.

Records Hold
Litigation Hold
Litigation Freeze
Records Discovery

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At a minimum, members leaving federal service require permission from their records professional to remove documents, with the exception of _____.

Extra Copies
Non-Records
Official Records
Personal Documents

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When responding to litigation holds, FOIA requests, investigations, or inquiries you must provide all responsive _____.

messages
messages and emojis
messages and attachments
messages, attachments, and emojis

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Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository?

24 hours
48 hours
5 duty days
10 duty days